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POS Settings

One place for checkout safety, receipts, payments and customer screens. Settings are saved on this business and keep working offline. Staff permissions still apply: a store-wide setting never gives an unauthorised login extra access.

Automatic lock & personal PINs

Choose whether this device stays signed in, how long to wait before locking, and whether each person unlocks with their own 4-number PIN or password.

Lock & PIN settings →

Stock & barcode help

Choose how the till handles unavailable and unknown items.

Let a sale continue below zero and flag it for stock investigation.
If an unknown barcode exists in the offline IntelliVision catalogue, show its details for human confirmation.

Cancellation, refunds & prices

Choose whether authorised sellers may sell below cost. The selected price rule applies to everyone, including the owner. Role and per-user permissions remain the first gate.

Retail and Retail & Trade use the clickable basket line rules below.
When off, the login needs the refund permission.
Unrestricted is the default for a business with no saved price rule. Existing saved caps are kept. Below-cost edits show the estimated loss without changing the product cost. Negative prices are not sales: use refunds for returns.

Under Clickable basket lines → Change unit price, select roles allowed directly and set each user's rule to Allowed, Manager PIN required or Denied. A PIN never bypasses an explicitly saved store price cap.

Receipt & document layout

The thermal layouts produce ESC/POS slips. A5/A4 uses the installed printer/browser document route and must be test-printed on the target network printer before trading.

Receipt logo preview
Checkout finishes when the sale is saved. Receipt progress is shown separately; failed slips are never resent automatically.
Duplicates must be marked and audited.
When a reviewed English companion exists, receipts, invoices and credit notes print both names. No machine suggestion is printed until a staff member accepts it.
Set up or test a printerInvoices, credit notes & duplicate receiptsSet up card terminal

Payments

Connected terminals require a verified result. If no terminal is connected, the standalone option shows the exact amount and lets an authorised cashier record the machine’s approval.

Cashier enters the amount on their machine and confirms APPROVED. Recorded as CARD MANUAL, not bank-verified by IntelliVision. Turn off to require an integrated terminal.
Off by default: the cashier only clicks Approved or Declined, and a separate POS reference is filled in automatically. Turn on to require typing the machine receipt reference. A generated POS reference is never a bank approval code.
Roles allowed to confirm standalone card payments
The login must also have permission to sell in this branch. Explicit per-user denials still apply.
Card, account and mixed tenders never round. The adjustment is stored separately from sales and VAT.

Language & till theme

Language applies to supported interface text. Custom colours keep contrast checks.

Customer-facing screen

Works read-only on a second monitor or a paired tablet login. Select only the facts the shopper should see.

Named supervisor approvals

Configure a separate 4–8 digit approval PIN for a real owner, manager or supervisor. The cashier stays signed in; the override records exactly who approved it. PINs are hashed and never shown again.

Till layout & quick keys

Configure speed tabs and quick-selling shortcut tiles for your till lanes.



Applies to the retail till. In the classic format the product finder stays open with the cursor in it; a barcode or SKU typed or scanned into it adds on an exact match.

Hardware truth

Bluetooth thermal printer: direct browser/Android bridge support is built; pair and print a test slip. Network A4: the LAN bridge can find installed queues, but A4 layout needs a physical test. Integrated FNB terminal: automatic amount transfer requires the terminal model/protocol, provider adapter and acquiring-bank certification. Standalone card machine: the cashier enters the amount, checks the machine’s approval and records it as CARD MANUAL. IntelliVision does not verify or reverse standalone-machine payments.

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